Stores & multi-warehouse

A store is a storage location: warehouse, shop, back room, point of sale. SynkriaOps splits your quantities and their valuation store by store, so you always know where each item is.

A single store, no constraint

If you have only one storage location, you don’t have to create stores: stock is then managed globally. Stores become useful as soon as you have several warehouses or points of sale.

Creating a store

1. Open store management

   Main menu → Stock → Stores → New store.

2. Fill in the store

   Field	Description
   Name	Name of the location (e.g. “Douala Warehouse”)
   Code	Unique short identifier (e.g. DLA)
   Address	Physical location
   Main store	The company file’s default store
   Stock keeper	A system user or a free-text name
   Active / inactive	An inactive store no longer accepts movements

3. Save

   The store is immediately available in the stock, transfer and invoicing forms.

The main store

Designate a main store: it is the one suggested by default on a new invoice or movement, to avoid entry mistakes.

The stock keeper

Each store can have a responsible stock keeper. Two ways to set it:

• A system user — they will be able to validate inbound transfers and returns for that store.
• A free-text name — useful when the person in charge has no SynkriaOps account.

Stock split by store

Once your stores are created, a product’s quantity is no longer a single number: it is a breakdown. The product page shows “Where is my stock?” with the quantity and valuation per store.

Stock follows the store, not the other way round

Physically moving a box from one warehouse to another must be recorded as a transfer in SynkriaOps — otherwise the breakdown becomes wrong. See Inter-store transfers.

Invoicing from a specific store

In multi-store invoicing, each invoice line can carry its own store: you sell the same product from Douala on one line and from Yaoundé on another. A per-line “out of stock” option also lets you invoice without generating a movement (for example for an untracked item).

The store is optional end to end — but if at least one store exists in the company file, it becomes mandatory on entry to guarantee traceability.

Further reading

• Inter-store transfers — move stock between locations
• Movements & WAC valuation — value per store
• Inventory campaigns & scanning — count store by store