Reports & Exports

This section shows you how to produce, check and export every SYSCOHADA statement for your company: general ledger, trial balance, balance sheet, income statement, TFT, TVCP, liasse with notes and the regulatory FEC export.

Choosing the right statement

Statements go from detail to summary:

• the general ledger details every entry, account by account;
• the trial balance gives the balance of each account over a period;
• the financial statements group these balances into the standard SYSCOHADA tables (balance sheet, income statement, cash flows, equity, notes).

When an amount in the trial balance looks surprising, the account’s general ledger gives the detail.

Statement	Level of detail	Typical use
General ledger	Entry by entry, per account	Entry verification, audit, matching
Trial balance	Debit/credit balances per account	Pre-closing check, overall view
SYSCOHADA balance sheet	Consolidated Assets / Liabilities	Annual closing, bank presentation
Income statement	Expenses / Revenue by nature	Fiscal year performance, margin ratios
TFT	OHADA cash flows	Revised SYSCOHADA cash flow statement
TVCP	Changes in equity	Equity tracking N vs N-1
Liasse & notes	35 notes and their sub-notes	Full annual accounts, tax liasse
FEC export	Entries in the regulatory format	DGI tax audit, statutory auditor
Export centre	Every file produced	Download, share, regenerate

The TFT (Statement of Cash Flows) is the cash flow statement of revised SYSCOHADA: it replaces the former TAFIRE and classifies flows into operating, investing and financing. The TVCP (Statement of Changes in Equity) explains how equity changes from one year to the next. The notes detail the summary statements; SynkriaOps fills them from your entries.

The FEC (Fichier des Écritures Comptables, Accounting Entries File) contains every posted entry of a closed or reopened fiscal year, in an 18-column text file. It is the file the tax authority asks for during an audit, and the one the statutory auditor uses.

Every file you generate (FEC, statements, general ledger, trial balance, bulk invoices) ends up in the export centre, with its retention period.

Tip

Before closing a fiscal year, review the trial balance and check two points: total debits equal total credits, and every balance of the adjustment accounts is justified (408 suppliers, invoices not yet received; 476 prepaid expenses; 477 deferred income; 471 sundry debtors and creditors).

Available guides

General ledger Find the chronological detail of all entries for any account, filter by period and export to PDF or Excel.

Trial balance Verify the balance of all accounts in a single table: debit/credit balances, totals and ΣD = ΣC check.

SYSCOHADA balance sheet Snapshot of assets and liabilities at a given date with columns N and N-1: compliant with revised SYSCOHADA.

Income statement Measure fiscal year performance with intermediate margin ratios (SIG) according to the SYSCOHADA model.

TFT (Statement of Cash Flows) Revised SYSCOHADA statement of cash flows: the flow statement that replaced the TAFIRE.

TVCP (Statement of Changes in Equity) Statement of changes in equity: evolution of capital, reserves and net result from one year to the next.

Additional information (bundle) Fill in the company's identity, officers and activities once: the cover page and the R1/R2/R3 sheets fill themselves in.

Liasse & notes Generate the SYSCOHADA liasse and its notes from your accounting data.

FEC export Generate the Accounting Entries File (FEC) of a closed fiscal year for a tax audit, a statutory audit or your accountant.

Export centre Find all your exports, know how long they are kept, download them, share them with a QR code or regenerate them.

Close a fiscal year Generate final financial statements, post the class 13 net income closing entries and lock the fiscal year.

Dashboard & alerts Steer your business from the dashboard: treasury and revenue KPIs, 6- and 12-month forecasts, health score and clickable guided alerts.

Trace a financial statement back to the voucher Financial lineage: from a balance sheet line to accounts, entries and the source voucher, and back.

Caution

The FEC may be handed to the tax authority during an audit. Before sending it, check that every entry of the fiscal year is posted (drafts are not included) and that its debit and credit totals match the trial balance. The file stays 7 days in the export centre: save it to your archive.

Following the verification chain

For a reliable period close, follow this order:

1. Trial balance: check the balance and any unusual balances.
2. General ledger: explain every discrepancy found in the trial balance.
3. Financial statements: balance sheet, income statement, TFT, TVCP and notes, once the trial balance is justified.
4. FEC: after closing, for archiving and audits.

Planning the frequency of each statement

Statement	Minimum frequency	Key moment
General ledger	On demand	Whenever an account needs checking
Trial balance	Monthly	End of month, before period close
Balance sheet + Income statement	Annual	Fiscal year closing
TFT + TVCP	Annual	Fiscal year closing (flow and equity statements)
Liasse & notes	Annual	Full annual accounts, tax liasse filing
FEC	Annual	After closing, then on request